Wareside Entertainers are committed to respecting your privacy and applicable privacy laws. We will only process such information as permitted by the EU General Data Protection Regulation and other applicable local laws as described below.
1. Legitimate interest notice
What personal data do we or may we collect about you?
General personal information: your name, home address, postal address, phone numbers (home and mobile), personal email. We use this information for membership records, ticket sales and marketing. As part of our process we pass your data to third parties, MailChimp (for on-line marketing) and TicketSource (for ticket sales)
Financial Data: We use your card number, expiry date and security number along side your address for the purpose of selling on-line tickets. We use a third party, TicketSource, for this processing.
2. Retention Period
2.1 Wareside Entertainers will keep this information, together with data retained from the membership applications, for the course of the membership year and, to the extent permitted for legal.
2.2 Your personal data that we process for any purpose or purposes shall not be kept for longer than it is necessary for that purpose or those purposes. This time may vary depending on the type of the processed personal data and the purposes of processing. Notwithstanding these provisions, we will retain your personal data to the extent that we are required to do so by law.
3. Transfer of your personal data
3.1 Access to personal data is limited and will only be allowed on a strict need to know basis. Your personal data will primarily be processed by personnel of the committee, where relevant and necessary. We have taken steps to ensure that there is adequate protection for your personal data in these circumstances.
3.2 Personal data may be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law and if required for the legal protection of Wareside Entertainers legitimate interests in compliance with applicable laws.
3.3 Personal data may also be shared with third party service providers, who will process it on behalf of Wareside Entertainers for the purposes above. Before transfer your personal data to third parties, we take additional security measures to protect your personal data (such as entering into data protection agreements or special amendments to our contracts).
4. Security measures
4.1 Wareside Entertainers has taken appropriate technical, administrative, physical and procedural security measures, consistent with local and international information practices, to protect the personal data from misuse, unauthorized access or disclosure, loss, alteration, or destruction. These measures include:
Physical safeguards, such as locked doors and file cabinets, and secure destruction of media containing personal data.
Technology safeguards, such as use of anti-virus and endpoint protection software, passwords.
Organisational safeguards, through training and awareness programs on security and privacy, to ensure personnel understand the importance and means by which they must protect personal data, as well as through privacy policies and policy standards that govern how Wareside Entertainers treat personal data.
4.2 Wareside Entertainers will process your personal data primarily on the basis of, Art. 6 para. 1 lit. b) and Art. 6 para. 1 lit. f) of the EU General Data Protection Regulation. In exceptional cases, Wareside Entertainers may also process your personal data on the basis of Art. 6 para. 1 lit. a), and lit. c) to e) of the EU General Data Protection Regulation.
5. Your rights
5.1 According to the EU General Data Protection Regulation, you have the right to access, rectify and erase personal data that relates to you and in line with applicable law, to restrict or object the processing of such data. You also have the right to lodge a complaint with a supervising authority. To rectify or request access to your personal data or execute any other of the aforementioned rights please contact firstname.lastname@example.org at any time. There are exceptions to these rights so that access may be denied, for example, if making the information available would reveal personal information about another person or if Wareside Entertainers is legally prevented from disclosing such information
5.2 For questions and concerns you can also contact the email@example.com
6. Your obligations
6.1 If you intend to provide us personal data of another person (e.g. emergency contacts, etc.), please obtain the explicit and freely given consent of this person before such provision and to its processing.
6.2 It is important that we maintain up to date records of key information on you. Please inform us of any changes in your personal circumstances as soon as they occur (e.g. change of address, phone number etc.). From time to time we may ask you to complete a new personal information form to ensure our records are up to date.
6.3 Where we require personal data to comply with legal, contractual obligations, then provision of such data is mandatory: if such data is not provided, then we will not be able to manage the relationship (e.g. providing a name for membership and insurance reasons), or to meet obligations placed on us. In all other cases, provision of requested personal data is optional.